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Our Club
Socials are held in the West End of Richmond located in the
central part of Virginia making it easily accessible
throughout the state, DC, Maryland, and North Carolina.
About 2 to 3 hours from the most distant areas.
Special room rates apply for Virginia Friends members.
Please see the
Fees
page for these rates. If you do plan on staying at the
hotel during club events please see the
RSVP page for hotel reservation information.
We can not stress enough
how important it is to make your reservations well in
advance
and to tell the hotel you are a Virginia Friends member
. If you do not tell
the hotel you are a club member when you call they have no
way of knowing. It is YOUR
responsibility to inform the hotel of your membership status
and to confirm your status the week of the social. You must
inform the hotel BEFORE you arrive to check in. Couples
with RSVPs who do not inform the hotel that they are coming
as a Virginia Friends member will automatically be booked
as non-VAF members. This means you will not be assigned a
6th/7th floor room or receive a discount on the room. Walk-ins
must also inform the hotel you are with VAF to receive the
discount (if any) on the room but will stand a much greater chance of
not being assigned to the club floor. You can make
reservations up to 52 weeks in advance but PLEASE do not
wait until the week of the social you wish to attend before
trying to make a reservation. The hotel is often booked
solid during club events. The club floors are booked on a
first come first serve basis. Although the hotel does not
actually assign rooms until the week of the dance, room
assignments will be made according to the order in which
RSVPs are received. Couples staying in the hotel for both
Friday and Saturday night will have first priority to the
club floor rooms. Room types are not 100% guaranteed.
Requests such as non-smoking, near elevators, connecting
rooms, etc. will be honored to the best of the hotel's
ability.
Notes provided by the Hotel
Management:
1.
Call 804-285-9951, keep
in mind your reservation is not
booked until you get a confirmation
number from the hotel. Please
mention that your are with the
Virginia Friends or "VAF" group.
2. Cancellation policy is 48 hours
prior to event excluding holidays
which is one week prior to arrival
without charges being incurred.
3. Special room request are
just that - a request. No
rooms are guaranteed to any member.
However, The Management does everything she possibly
can to accommodate everyone and
unfortunately that is not always
possible.
4. Please do not request the
sixth or seventh floor if you are only
staying one night. The "Party
Floors" are reserved to two night
guests only. Once in a while you may
be placed on the fourth and third
for one night, but it is a privilege
and not to be expected.
5. A valid credit card must be
given in order to book a
reservation.
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For
reservations RSVP through the website and you will be given
the hotel info. |
